The information presented to a sponsor determines if a pre-proposal needs to be routed through the Office of Research or may be submitted directly by the PI. This document is provided to give guidance as to when a pre-proposal, letter of intent, or white paper must go through Research Services (i.e., detailed budget and/or cost share commitment and/or institutional signature is required) or may be submitted directly by the Principal Investigator to the potential sponsor (i.e., budget detail and/or cost share commitment and/or institutional signature is not required).
Pre-Proposals聽Meeting Procedures
All pre-proposals, letters of intent, or white papers must be started in Cloud Express and routed through respective Grant Coordinators when detailed budgets or cost share commitments are a required component of the pre-application.
The PI must submit the pre-proposal package and sponsor guidelines/instructions in final form a minimum of 5 business days prior to the external deadline for final review (see matrix). The Grant Coordinator will submit pre-proposals to the sponsor unless otherwise required by the sponsor guidelines/instructions.
| Pre-Proposal Routing Matrix | Budget detail provided or cost-sharing committed | Budget detail is NOT provided |
| Institutional Signature REQUIRED | Complete KickStart Pre-Proposal Survey to Initiate proposal submission process and routing through grant coordinator | Pre-proposal submitted to grant coordinator 5business days prior todeadline |
| Institutional Signature NOT REQUIRED | Complete KickStart Pre-Proposal Survey to Initiate proposal submission process and routing through grant coordinator | PI submits directly tosponsor (statement below stronglyencouraged) |
NOTE: In order to avoid awards based on pre-proposals which may be declined by the funder or the institution , it is highly recommended that pre-proposals, with or without a budget, include the following statement:
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Terms
- Budget Detail: Budget detail means a line-item budget or categorical breakdown with dollar amounts. This does not include a lump sum or total dollar amount being provided, or when submitting to a program with a capped funding amount. In these cases, using the recommended statement above is highly advised.
- Cost Sharing: Cost sharing refers to any cost for the support of the proposed project, including salary, that is not funded by the sponsored award.聽Note: Cost share approvals are not required at the pre-proposal stage; these internal approvals are required at the proposal stage.
- Institutional Signature: An institutional signature means a signature by an authorized organizational representative.
- Pre-Proposal Terminology: A pre-proposal can also be called a letter of intent, concept paper, white paper, pre-application, or any other form of document that is not a binding proposal, but rather a document used to gauge the level of interest from the sponsor in hopes of a formal solicitation for a subsequent full proposal.